Intelligent document processing: get more value from your documents

Intelligent document processing: get more value from your documents
AI-driven document classification, evaluation, and interpretation

Streamline your document processes

Capturing, classifying, and indexing documents can be time consuming and error prone if you rely on human effort to identify keywords and document types. And when users need to retrieve or share information, they may be faced with multiple versions of a single document, or may be unable to find what they need owing to errors made during document processing.

Intelligent document processing (IDP) solutions that incorporate automation and AI can solve a range of challenges at every step from document capture through to information retrieval. IDP relieves employees of manual tasks, speeds up processing, minimizes errors, and delivers additional capabilities such as content summarization and translation.

Organizations that have implemented IDP solutions are already seeing the benefits and want more: according to Quocirca, 63% of companies are prepared to increase their investments in IDP.

Greater speed, accuracy, and consistency

Konica Minolta offers a range of IDP solutions that automate data extraction, classification, and analysis of a variety of documents, both physical and digital.

AI, machine learning (ML), and natural language processing (NLP) enable accurate interpretation of content, regardless of the original document's format or whether content is structured or unstructured. These and other technologies help increase accuracy and consistency throughout the document processing lifecycle by enabling consistent capture, classification, indexing, and routing; and helping users get more value from company information.

Intelligent character recognition (ICR)

AI uses ICR to automatically extract data and classify documents (such as invoices, contracts, and orders) consistently based on their content, and assigns them a category. It can recognize handwritten notes, such as comments on invoices; and creates keyword lists to improve document management and retrieval.

Personally identifiable information (PII) recognition

AI recognizes PII (such as names, phone numbers, email addresses, and other sensitive data) in documents and renders it unreadable to meet data protection requirements.

Answers to questions

Users can use natural language to ask for specific information or insights to gain a better understanding of a document's content.

Summarization

AI creates summaries of documents, meeting transcripts, presentations, and other materials to provide a quick overview of the core content.

Translation

AI recognizes a document's source language and translates it into the required target language.

Key point generation

AI creates a list of the most relevant topics in a document.

Our solutions for IDP

Business people, programmers cooperating at IT company developing apps
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Programmers, business people cooperating at IT company developing apps

M-Files

Confident successful businessman on white
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Confident successful businessman standing holding a tablet pc and looking towards blank copy space on a white interior wall

Document Navigator

Two cheerful young business people giving high-five while their diverse millennial colleagues looking at them and smiling
Two cheerful young business people giving high-five while their colleagues looking at them and smiling.
team, men, business, meeting, women, smiling, teamwork, working, cooperation, sitting, office, modern, caucasian, businessman, celebration, coworker, unity, success, happy, solution, standing, strategy, entrepreneur, achievement, positive, colleagues, high five, celebrating, clapping, businesswoman, brainstorming, professional occupation, corporate business, discussion, job motivated, gesturing, goal achievement, group, technology, give planning, hands, business finance and industry, involved workplace, expertise, talking, good result, creative occupation, smart casual, togetherness, business casual, team, men, business, meeting, women, smiling, teamwork, working, cooperation, sitting, office, modern, caucasian, businessman, celebration, coworker, unity, success, happy, solution, standing, strategy, entrepreneur, achievement, positive, colleagues, high five, celebrating, clapping, businesswoman, brainstorming, professional occupation, corporate business, discussion, job motivated, gesturing, goal achievement, group, technology, give planning, hands, business finance and industry, involved workplace, expertise, talking, good result, creative occupation, smart casual, togetherness, business casual

Workplace Pure

Waidok

Talking Brainstorming Communication Friends Concept
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Microsoft 365 Copilot

Your benefits at a glance

Optimize document processing
Automation, AI, and other advanced technologies streamline process steps, including capture and routing, and increase the accuracy and consistency of capture, classification, and indexing

Save time and effort
With faster, easier access to content and information and automated integration of electronic documents into approvals and other workflows

Unlock more value from all your content
Enhance document classification and indexing for faster, simpler information sharing and retrieval, and use AI agents to gain rapid insight into document contents

Integrate with other systems and workflows
Automatically process incoming documents and route them to relevant teams, systems and workflows

Your questions answered

ICR is an advanced version of optical character recognition (OCR). Like OCR, ICR enables:
- Digitization of text from printed documents or image files into a format that can be electronically edited, searched, and stored, and used in machine processes
- Automated recognition of document types, such as invoices or receipts to help speed their file naming and classification
ICR goes beyond OCR in leveraging AI and machine learning to handle more complex documents, including those that feature handwritten text, making it more versatile than OCR.
Solutions like Document Navigator and Waidok use ICR alongside other technologies, such as barcode recognition, to support intelligent document processing.
AI-powered document management solutions can help users find or access information by retrieving it from a document or set of documents. That may involve:
- Summarizing one or more documents (M-Files, Document Navigator, Waidok, Microsoft 365 Copilot)
- Providing a quick overview of content by generating key points (Waidok, Microsoft 365 Copilot)
- Translating content on the fly so that anyone can access it (Document Navigator, Waidok, Workplace Pure)
With so many solutions on the market, it can be challenging to choose the one that's best for your organization. You'll want a solution that will help make your document processes more efficient – boosting your organization's productivity and collaboration through easier access to information. Your solution should also help advance your organization's digital transformation with increased automation and easier sharing of information.
You may also be keen to take advantage of the latest technologies, like AI, to help your business work smarter, but be unsure where to start.
A trusted partner like Konica Minolta can help you make the right choices. Our consultants will work with you to understand your information management challenges and objectives, your existing technology setup, and your digitalization ambitions, to help you select the solution that's right for you. Our IDP solutions include:
- M-Files – an AI-powered information solution that makes it easy to search for information across multiple repositories and languages, and use information more effectively to enhance business performance
- Document Navigator – offers intelligent document capture, processing, and routing, enabling reliable document processing and seamless integration of documents into electronic workflows
- Workplace Pure – simplifies document conversion, digitization, translation, and more
- Waidok – ideal for SMBs that want to manage all their data and documents on a single, secure platform
- Microsoft 365 Copilot – adds AI assistants to Microsoft apps for information search, retrieval, summarization, and more

Intelligent document processing: get more value from your documents

Streamline your document processes

Greater speed, accuracy, and consistency

Our solutions for IDP

Your benefits at a glance

Your questions answered

Further reading

The Four-Day Week - Can people be more productive while working less?

Learn how Konica Minolta solutions for IDP can help your business