COLLABORATION & COMMUNICATION: WORKING TOGETHER WITHOUT BOUNDARIES

COLLABORATE INDEPENDENTLY OF LOCATION, TIME AND DEVICES

The end of unstructured ways of the collaborative workplace


Our workplace has fundamentally changed in the past years. Ever more workflows and processes are built around interconnected teams and different departments. Organisations have to provide their employees with the necessary solutions without having to place an additional burden on IT departments or their budgets. Considering this aspect, Konica Minolta provides solutions and technology in the field of document management and sharing, communities management, project management and discussions feeds/instant messaging ensuring that organisations' work processes and documents are accessible remotely – independent of location, time and device. The solutions enable individual flexibility and mobility in order to bring employees closer together.

The sheer flood of data and information paired with the high number of different tasks result in unstructured ways of working. Unclear priorities, varying levels of knowledge among peers and an inability to receive timely and accurate status information let us communicate not in the best way and hinder the work progress and make it hard to coordinate teams for a better teamwork. Besides, the geographical diversity of locations require systems that make collaboration effortless and seamless.  

 

Effective collaboration drives productivity and gives companies a critical, leading edge. Many decision makers see the positive effects of social collaboration platforms, which is why they increasingly want to implement them. 

Collaboration & communication infographic benefits Collaboration & communication infographic increasing performance

 

Digital collaboration: addressing the challenges SMEs face 

Especially for small and medium-sized businesses, taking on the creation of a digital collaborative environment and a modern workplace for their workers by themselves entails big challenges:  There is a lack of appropriate resources and budget. 

 

In addition, the solutions must be holistic. Simply adding collaboration software as an additional layer that is only semi- or non-compatible with existing solutions can lead to an opaque tangle and have negative consequences for the collaborative user experience and the efficiency of the system itself. 

 

Businesses also require scalable and flexible solutions that adapt to the changing needs of the business. 

 

With our holistic approach, Konica Minolta helps you to make working together with remote teams and colleagues effortless – particularly when they are operating from different locations. We offer you solutions for a wide range of modern collaboration applications that are implemented and adjusted based on your needs. 

Collaboration infographic

The increasing demand for flexibility dramatically changes in our working routines: employees demand the possibility to work remotely, while collaboration across teams, departments and companies requires a new approach to work – and dedicated support of digital collaboration tools.

Have a look at our infographic
collaboration infographic thumbnail

Collaboration e-Book

The way we work in a professional environment has fundamentally changed in the past years. It has seen the rise of a new star: collaboration. The share of the total working time that full-time office workers spend in virtual or digital collaboration has doubled in less than a decade from a mere 7% in 2013 to 14% in 2019.

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Success story

elajo - logo

Elajo invest ab // electricity, mechanical engineering and energy unburdening it with managed services and infrastructure solutions

Elajo invest ab // electricity, mechanical engineering and energy unburdening it with managed services and infrastructure solutions

Elajo is one of Sweden’s leading electricity, mechanical engineering and energy com¬panies, offering broad expertise and a knowledgeable staff of close to 900 employees. Since it was founded in 1958, the family business has experienced strong growth over many years and combines the proximity as well as the flexibility of a small company with the resources of a large one. In the vast majority of cases, the company is geographically very close to its customers as it has offices in 38 cities in Sweden. With its products and services, Elajo and its employees generate a yearly turnover of approximately SEK 900 million. The decision in favour of the long-term partner Konica Minolta for the update of their software and hardware as well as for the assignment of managed network services was just natural. The solutions ensure the new system provides the highest level of security while enabling very efficient and simplified workflows.



Unburdening internal IT departments through tailored services 

For Elajo’s business, it is exceptionally important to be able to focus on the needs of their customers. In today’s economy, underlying IT systems take on a decisive role in order to allow this. As more and more systems become connected and inter­nal as well as external business processes grow increasingly digital, companies need to be able to leverage the full potential of these technologies to stay competitive in their market and serve their customers with the highest levels of quality. A strong partner who knows its business and is able to take care of IT and the digitalisation of a company’s processes is especially crucial with a diverse and geographically spread company structure with 38 offices. “Managing our IT is at the core of our business and we want to limit the internal resources we invest here to a minimum. Hence, in order to be able to focus our resources and efforts on supporting our employees, our IT department turned to Konica Minolta, our long-established, proven partner,” Elajo’s CFO Olle Westerling explains. Through the close dialogue between the two companies before the start of the project, Konica Minolta gained an in-depth understand­ing of Elajo’s needs and was hence able to tailor the service to exactly the desired outcome, freeing up internal resources. “In many ways, it feels like Konica Minolta’s experts have become a part of our IT team,” Westerling added.


A single point of contact for managed network services 

In order to provide Elajo not only with a set of IT products but also with the solution it truly needs, Konica Minolta delivers a complete array of managed services. Konica Minolta’s experts proactively manage the company’s entire network: this covers hardware and IT management, including PCs, servers and the whole printing infrastructure, as well as software components such as security firewalls and conventional day-to-day office software. The services include real-time monitoring and patch­ing of the network and infrastructure as well as the continuous deployment of new software and hardware, ensuring the maxi­mum level of security to protect each office location. For Elajo, this procedure has the enormous advantage that the com­pany has one single point of contact for all topics concerning their network, as Konica Minolta is responsible for all issues concerning the IT network. With Konica Minolta harmonising the company’s IT set-up, new locations can now be easily integrated into the existing systems. The new locations receive an easy-to-implement rollout package of simple steps so they can be up and running in a fraction of the time a new set-up used to take.


At the construction site or in the office: making work seamless 

As an organisation, Elajo is on its path to taking advantage of the potential of digitalised work processes. Konica Minolta harmonised the company’s office software with the implemen­tation of Microsoft Office 365 across all locations and mobile devices. The project was planned and executed in very close collaboration between Konia Minolta’s experts and Elajo’s IT professionals, ensuring a perfect fit for the entire organisation. The implementation opens up a wide range of applications for mobile and remote work as well as communication; it is of exceptionally high value for employees who are constantly on the road or at construction sites. Access to new applications gives employees greater flexibility in how they work and how they interact with their peers, while simplifying the whole main­tenance and update process of the system. “Konica Minolta knows our business very well. Their solutions enable us to work remotely, for example, which significantly increases our overall efficiency. We can therefore focus on our core tasks and have to travel less, which means huge financial and environmental benefits for us,” says Olle Westerling.


Konica Minolta as trusted long-term partner for IT 

The projects with Elajo are a prime example of Konica Minolta’s complete focus on customer needs. As more of a solution provider than supplier of products, Konica Minolta makes sure to fully understand the business and the existing circumstances within the customer environment. Furthermore, Konica Minolta’s approach of remaining a universal service partner even after the implementation phase of the tailor-made systems defines the close relationships it has with its customers as well as the insights into their business processes and what they need in order to deliver the best possible solutions for their customers.

Olle Westerling
quotation marks

Our maxim is to be the most attractive business partner on the market for electrical, energy and technology solutions. Through our long-lasting relationship with Konica Minolta we know that they are the right vendor for our IT needs so that we can focus on our customers. We can be sure that for projects like infrastructure and IT support we don’t have to worry as Konica Minolta knows our business and delivers exactly what we need

Olle Westerling

CFO, Elajo Invest AB

Elajo - Unburdening IT with Managed Services

The decision in favour of the long-term partner Konica Minolta for the update of their software and hardware as well as for the assignment of managed network services was just natural. The solutions ensure the new system provides the highest level of security while enabling very efficient and simplified workflows.

Advantages

Advantages
  • Unburdening of IT department to help them focus on supporting employees
  • Higher degree of connectivity and possibilities for mobile work
  • Reliable, fast and highly efficient internal information system
  • Konica Minolta as single point of contact for ongoing support
  • Increased security through real-time system monitoring

Challenge

Challenge
  • Internal IT infrastructure and systems including hardware and software grew organically and included a broad variety of vendors and solutions, which made processes and maintenance very time-consuming
  • Increasing need for real time information and connectivity for off-site workers and technicians and linkage
  • Support for IT department in terms of maintenance and updates of software, hardware and network management.
  • Need for unified and more efficient internal information systems and IT
  • Ensuring the security for all company infrastructure and systems

Solution

Solution
  • Uniform system environment with Office 365 and harmonisation of all software
  • Combining state-of-the-art software (e.g. Clavister firewalls) with latest hardware (e.g. HP switches)
  • Establishment of managed network services including elements such as:
  • Real time monitoring of the complete IT infrastructure and systems
  • Highest level of data security
  • Connectivity packages enabling the seamless and fast integration of new locations into the network

Get in touch

Get in touch

If you think you might be interested in the multiple benefits a Collaboration & Communication solution from Konica Minolta could bring to your company or organisation, then please don’t hesitate to contact us! One of our specialists in the field will get back to you directly so we can start to discuss and meet your specific mobile collaboration needs.

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