Fleetman
Consolidated vehicle fleet management
Take back control of your vehicle fleet
If you rely on spreadsheets to manage your vehicle fleet, you'll know it can be a struggle to keep everything up to date and to know the current status of every vehicle. It's all too easy to miss service due dates or lose track of mileage or expenses when you rely on records, contracts, invoices, receipts and other documents that may be in physical or digital format, and stored in various locations.
Fleetman simplifies fleet management
Fleetman from Konica Minolta helps you make fleet management more efficient and your vehicles safer. Fleetman replaces all your spreadsheets and consolidates all your data and documentation of your fleet in a single, secure, easy-to-use cloud-based application. You can quickly find contracts, invoices, or any other document you need, and easily track vehicle statistics, status, mileage, expenses, and more.
Fleetman shows you real-time operational and financial data of your fleet in interactive dashboards giving you perfect overview and easy reporting capability of fleet-related tasks and actions, which are also notified to you in Microsoft Teams or Outlook, including Excel exports or Power BI integration. So, you never miss a service due date, insurance renewal or other important event.
You can use Fleetman on mobile and other devices, and integrate it with other Microsoft 365 applications.
Customer Benefits
Fleet-related documentation accessible all in one place
Calendar of vehicle servicing, insurance renewals, and other key events
Notifications and reminders in Teams or Outlook
Microsoft-grade data security
Native integration with other Microsoft 365 applications
Functionalities
Vehicle 360°
Provides a centralized view of all fleet assets—including vehicles, accessories, tires, services, and insurance events. You can easily search, filter, and access summaries of all critical data on a single dashboard.
Document Management
Manages all related documents—contracts, service records, insurance paperwork—within a structured, hierarchical folder system. Documents can be linked to specific drivers, vehicles, or events.
Notifications
Automates alerts for upcoming milestones like service intervals, lease expirations, tire changes, and toll coupon deadlines. Notifications can be sent via Microsoft Teams or Outlook, and recipient lists are fully configurable.
Service and Insured Event
Visualises and automates workflows for vehicle maintenance and insurance events. Tracks job categories, calculates predictive servicing, switches vehicle status, and links costs, providers, and insurance documents.
Dashboards and Statistics
Offers customizable visual dashboards for tracking operational metrics such as fuel usage, service costs, insurance claims, cost per kilometer, and multi-currency support. Includes filtering and saved views.
Advanced Reporting
Enables exports to Excel/CSV and Power BI integration. Incorporates predictive analytics (e.g., next-service date, lease-end date), and generates vehicle timelines and reliability reports.
Mobile Client
Provides full-featured mobile access to all fleet data. Users can log new records, view vehicle statuses, contracts, and events, and drivers can use the optional “Driver Hub” for journey logging.
Microsoft Apps Integration
Seamlessly connects Fleetman with Microsoft tools: send emails directly from the app, export data to Excel, use Word templates, and generate visual reports via Power BI.
Success story
Rohlik.cz is the largest online grocery retailer in the Czech Republic with a million customers and over 10m orders a year. Managing its fleet of around 2,500 vehicles previously required 150 spreadsheets. These have all been replaced by Fleetman, which enables:
- 5x faster vehicle localization
- Quick and easy vehicle search
- 8x faster report preparation
