The right route for every document

DB schenker logo

The right route for every document

The right route for every document

Higher efficiency in logistics documents reduces the processing time of one load up to 5 times and reduces the error rate in shipments to zero.


DB Schenker is a leading international provider of logistics services. The company supports the industry and the trade in the global exchange of goods through land, air, and sea transport worldwide, contract logistics, and supply chain management. Integrated logistics takes place at key crossroads around the world, where the flow of goods creates an efficient connection between carriers. DB Schenker’s value-added services ensure that the flow of goods runs smoothly and supply chains run efficiently. The company occupies leading positions in the field of logistics for the automotive industry, technology, consumer goods and trade fairs, in special projects and events. In its long-term partnership with DB Schenker, Konica Minolta Bulgaria has helped the company to transform the workplace of each employee and to optimise its work processes. Faster, more efficient, and with 0% chance of human error.

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During its long-term partnership with DB Schenker in Bulgaria, Konica Minolta Bulgaria has helped us to optimise the workplace of each employee, as well as our work processes. After implementing a number of solutions based on M-Files and Document Navigator, each of us work faster, more efficiently, and with almost 0% chance of human error.

Tsvetan Nikolov

IT Manager, DB Schenker, Bulgaria

Challenge

Challenge
  • Need for a solution with the purpose to optimise the process of scanning multicolour documents that are generated and exchanged around the clock in DB Schenker Bulgaria
  • Improvement of workflows with the purpose to reduce the time lost in the processing, archiving, and linking of logistics documents to their associated accounting documents
  • Routine, repetitive activities, engaging qualified employees who would use this time for more important and meaningful tasks
  • Delays and inability to track approvals on leave applications in the HR Department

Solution

Solution
  • One of the key projects for DB Schenker is the automation of barcode scanning of each shipment. This solution reduces the processing time of one load up to 5 times, and shipment errors are reduced to zero.
  • Digital archive based on M-Files and Document Navigator, fully integrated with the active directory. As a subsequent destination, documents are also delivered to the customer’s logistics system. Thus, each bill of lading, invoice, or other document is stored in one place and is reflected in all operating systems in its latest, current form.
  • In order to optimise the activity of the HR Department in the company, three solutions have been introduced:
  1. Digital process for management of the absences from work, with any employee and manager being able to request or approve a leave application at any time and from anywhere
  2. Intuitive system for preparation of employee certifications
  3. An easy tool for feedback from employees and an opportunity to offer ideas for improvements

Advantages

Advantages
  • The company relies on a fully automated process from the scanning of each document, through the splitting of documents into sets by barcode recognition, to the separating of individual documents, and their storage in a digital archive. Digitalisation is quick and easy.
  • The benefit for every employee, regardless of their position, is the more efficient and intuitive execution of daily tasks and the elimination of human errors. In addition, the company’s management team appreciates the easy traceability of each document and shipment and the ability to upgrade the existing system with new features.