Enterprise Search: The fast search engine your company needs

Find your content quickly – instead of just searching endlessly

Finding the needle in the digital haystack


Did you spend an eternity today – again – searching for files or information in different locations at your company? Were you forced to regenerate a file because the old one was nowhere to be found in the storage jungle? Or maybe you didn’t have info to hand quickly enough in a customer meeting, potentially costing you the deal? Konica Minolta manages to combine the convenience and simplicity of consumer search engines with all the power, control and security of an enterprise solution.

Today’s businesses are awash with data – with a potentially limitless supply of information and insight always seemingly within reach. Yet as the volume of data grows, the challenge of locating what you need when you need it – particularly across multiple applications and discrete data silos – is only increasing. Those unexciting searches for specific documents can rapidly become a time-consuming, expensive business, and have a negative impact on companies’ competitiveness. 

 

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Increase your productivity with fast, one-click retrieval of searched content

 

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“In our private lives smart devices allow us to quickly search for any type of information. When we come back to the office, this type of intuitive search is often not available and finding information proves challenging.”

 

With Konica Minolta’s smart Enterprise Search solution, endless searches are a thing of the past. It empowers you to find relevant information within seconds without switching applications or needing to conduct arduous searches across multiple systems. The system – essentially, your organisation’s internal search engine – localises, indexes and extracts every single file in use at your company.  

 

No matter where the information you’re searching is located – in e-mail attachments, scanned documents, on SharePoint websites, on your company intranet, in the cloud or across a number of different departments – this think-outside-the-box solution finds, then retrieves, every possible kind of data, in any format, from any index. 
 

And the latest version of dokoniFIND combines the established enterprise search features while also offering tools for reviewing retrieved documents and working on them by adding notes and annotations, bundling documents using the tagging feature, building chronologies, and exporting work products to Excel or Word. In this way, dokoniFIND moves beyond a simple search tool and becomes an Insight Engine that empowers organisations with knowledge discovery across both structured and unstructured data sources.
 

Enterprise Search is perfectly suited to a wide range of industries, relevant to any company and sufficiently flexible for any team to use. The system supports your existing quality management structures and work processes – without forcing you to make excessive changes – saving you time when you’re searching and finding key documents.

Discover Konica Minolta's enterprise search solution - dokoniFIND!

More information on dokoniFIND

This costs the search for documents in the company

Search in minutes per day

Minutes

Number of employees

Income of employee per hour

Search in minutes per day

Minutes per day 200

Hours per week 16.67

Longest searches cost you a year

Cost per year €21.000

Stressed with the calculation?

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Basis: 252 working days per employee per year

Our online calculator is intended as a guide and does not constitute a binding calculation. Contact us for an individual analysis.

Enterprise Search: The fast search engine your company needs

Enterprise Search: The fast search engine your company needs

Benefits of Enterprise Search

Konica Minolta’s intelligent enterprise search solution gives you fast, easy access to all the data at your company – whenever you want, wherever you are. The smart, web-based search engine is also much more than just a solution for carrying out searches of metadata or file names: thanks to Optical Character Recognition (OCR), text and every possible type of content are converted precisely, then indexed – ensuring they are available for future searches. 

 

 

   

   

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Quick return on investment with low acquisition costs and even lower usage costs.

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Go beyond search as it combines established enterprise search features with smart tools that let individuals review found documents and work on them.

Mobility feature icon

No migration of data required – so all data remains in its storage location

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Integrated security mechanisms ensure only users with appropriate permission level are able to search and access data.

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No end-user training required, as dokoniFIND replicates the way people search naturally on the internet.

Economically friendly

Boosts employee productivity: Less time required to find information, more time left for the core tasks.

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Gain control over your structured and unstructured data and use it to the full.

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Reduces the need for duplication/re-creation of work: Easily find already existing content

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Supports better-informed, faster decisions: Single point of access across whole customer network

SSP AG - search across all programs and platforms with dokoni FIND

The SSP AG is one of the leading Integrated Design studios in Germany with around 120 architects, engineers and industry experts. SSP were looking for a tool that enables them to search across all programs and different file formats and found with dokoni FIND from Konica Minolta a suitable solution.

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Enterprise search E-Book

Today’s businesses are awash with data – with a potentially limitless supply of information and insight always seemingly within reach. Yet as the volume of data grows, the challenge of locating what you need when you need it – particularly across multiple applications and discrete data silos – is only increasing. Only 24% of companies feel they provide their users with basic search functionalities, with 44% admitting these are poor or not available.

Download E-Book now

Want to finally put an end to the data dilemma at your company? Contact us today for a non-binding initial consultation, and we’ll show you just how an Enterprise Search solution could be benefiting your company!

Success story

Digitalisation for rapid growth with automated workflows

Digitalisation for rapid growth with automated workflows

Konica Minolta has been supporting Molls GmbH, a thriving independent metering services provider, with appropriate hardware and software since the company was founded. Without digitalised workflows, the company's existing number of employees would not have sufficed to allow Molls to supply several thousand buildings and apartments with metering technology and services for heating and operating costs within just a few years. What began with a simple bizhub C3350 A4 multifunction printer (MFP) has now become an IT landscape featuring a professional bizhub Pro 754e MFP, servers, PCs and an IP-based telephone system as well as UPSs, scan routing solutions and a document management system. Konica Minolta continues to support the company's ongoing operations via Smart Managed Services and is facilitating the automation of additional business processes.



Six months after Molls opened for business and purchased its first Konica Minolta multifunction printer, it became clear that the company's initial estimate of its print volume was too low. Founded in 2016, the company sells smoke detectors as well as metering and measuring devices for monitoring water and energy consumption in buildings and homes. What's more, it also offers all related services and prepares heating and operating cost invoices.


The limits of an analogue system were quickly reached

Due to the company's rapid growth, the print volume had increased so much after just a few months that simply switching to a different multifunction printer significantly reduced the company's printing costs. At the same time, consultations revealed that there was great potential to simplify workflows and transfer them to a digital format. While Molls initially focused on streamlining customer acquisitions and the associated quotation process, order acceptance, recording customer data and invoicing soon also needed to be addressed. "At first we worked with paper files, but the files contained so many documents that it was all very difficult to track. They were kept in just one place, meaning that our ability to access and search the files was also very limited", reports André Molls, managing director of Molls. "We quickly realised that, with many documents arriving in two formats—digital and paper—we couldn't continue to work in this way and everything needed to be digitised."

Just to create a quote, property data, such as the existing and required systems and devices, in addition to their individual types and locations, all have to be recorded for each unit. On top of that, Moll needs to record data on the number and size of the rooms, on previous heating and water bills as well as on the residents. Meter reading requires the creation of numerous documents, especially when reading each individual meter and even when simply arranging appointments. These documents must also be retained for several years. Then when it comes to the invoice, a whole host of data sets need to be compiled.


Digitalisation starts with automated workflows

For this reason, upon purchasing the second multifunction printer, Molls implemented a scan routing solution that converts paper documents into searchable PDFs. Additional software, which includes AutoStore, eCopy PDF Pro Office, dokoniFind and a document management system, allows PDF documents to be processed and their contents to be quickly searched. One of the features of the installed solution is that it ensures that the invoicing software generates a barcode for paper-based documents such as orders or contracts. This barcode then enables the scanned documents to be stored automatically and in a structured manner.

"This means that we are able to search the full text of everything that comes in as a document. We have a much better system than before and can access information much faster by using search terms. All employees can access the data no matter where they are and they can work with it directly", explains André Molls. What's more, the company's ability to provide information has been greatly increased. When a customer calls, employees are able to quickly access the documents they need using the search function.

In order to ensure revision security, Molls asked Konica Minolta to install a document management system. This system allows digital files to be managed and stored in a legally compliant manner. It also removes the need to store paper documents and helped the company to regain space, delaying a move which would have otherwise been necessary due to the company's growth.


Successful digitalisation thanks to first-class support

In retrospect, Molls regards the greatest challenge as being correctly recording workflows and digitally mapping processes, which required a workshop to be held alongside other training. "But all the work was worth it. Our rapid growth would not have gone so smoothly without digitalisation. It allows us to work extremely efficiently and has helped us to avoid an unnecessary increase in staff", Molls is pleased to report.
The managing director explains that the successful digitalisation of processes was primarily due to the first-class support provided by the Konica Minolta team, who installed various solutions that intelligently interact with each other: "Our contact person provides incredibly competent advice, is always available and always has good ideas on ways in which we can move forward. On top of that, Konica Minolta has a number of experts who can be consulted on specific topics at any time."
Being extremely satisfied with his experiences so far, Molls has now also contracted Konica Minolta to act as the company IT service provider, opted for Smart Managed Services to provide IT support, as well as purchased PCs, servers, UPSs and IP-based telephone system from Konica Minolta.

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"Especially in the early years of being an entrepreneur, when you have to get to grips with a wide variety of topics, it is extremely useful to have an IT partner as competent as Konica Minolta. Even though we are a small customer, we are not just another number to them; Konica Minolta provides highly knowledgeable, open and honest advice on all IT matters."

André Molls

Managing director of Molls

Challenge

Challenge
  • Support the rapid growth of fledgling company Molls with suitable IT solutions
  • High volume of documents in many complex processes relating to metering services for buildings
  • Documenting the workflows and correctly mapping them into digital processes

Solution

Solution
  • Purchase of a professional multifunction printer (MFP) that is designed to meet the print volume
  • Implement scan routing solutions that are based on the existing MFP
  • Legally compliant management and archiving of digital documents in one
  • Document management system that removes the need for a physical archive
  • Working as the company IT service provider and hardware supplier

Benefits

Benefits
  • The ability to quickly and easily find information and pass it on to customers
  • All employees can access documents at any time, regardless of their location
  • Efficient work processes that keep personnel requirements low

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