The future of intelligent invoice processing begins now

Propel your whole organisation towards efficient management with automated financial processes.

Don’t settle for workarounds


Successful businesses nowadays rely heavily on effective management, and its ability to acquire reliable information in a timely manner. This includes one of the core business processes and it’s the ability to process incoming invoices. Swiftly and accurately.

Every so often, businesses struggle with this segment namely because they still rely on paper-intensive, manual, and repetitive work. 
And the result?


Tedious work, sluggish document and invoice processing, hours wasted, and your accounts payable department making more errors and faulty reports due to incorrect figures. Even if companies receive more digital invoices, they are still printed out and filed as paper copies, which almost always leads to inefficient handling of paper content. You understand that’s no way for accounts payable to function if you want to see any real results, don’t you? 


For all management novices out there, let’s look at the numbers a moment for a few more insights. Research from AIIM shows that on average, it takes almost 9 days to process an invoice, at a cost of over €8 per invoice.  


Invoice processing

Invoice processing

Digital invoice management

With digital invoice management by Konica Minolta, you can capture all incoming invoices, ensuring they are all mapped correctly in your system. All relevant invoice details, such as consignment, invoice numbers, etc., are automatically processed, checked, and captured using text recognition and intelligent algorithms. This means all your invoices are safely stored, and can always be accessed from the convenience of your workstation. In addition to this, all those captured invoices are instantly forwarded to the departments in charge. Sound helpful?


Konica Minolta invoice processing solutions offer stress-free integration into existing Enterprise Resource Planning (ERP) systems. In the end, it’s all about reducing manual handling of invoices, avoiding errors, decreasing the time needed to processes invoices, and cutting the cost of invoice processing itself. 

Hardware
Konica Minolta Printing Hardware

Want the ultimate in digital print production performance? You just found it. Konica Minolta’s Production Printing and Office hardware are industry benchmarks, with devices offering revolutionary colour image quality, ultra-high-speed black-and-white output, pro-quality inline finishing options to meet your complex job specifications, and more. Regardless of the size or area of specialisation of your company, our print hardware lets you build up your printing infrastructure, manage digital content, put in place state-of-the-art measuring instruments, and explore other solutions designed to change your workflow beyond recognition.

Software
Konica Minolta Software Products

Explore the countless different ways in which Konica Minolta software products could improve your operations. Konica Minolta solves the problems of your company, matches different working styles, and offers software solutions meeting the needs of your industry. By prioritising your needs at all times, Konica Minolta meets the software requirements of even the most demanding global organisations. Using the system, you can keep a lid on the cost of any printed or copied output, create advanced security measures to ensure sensitive documents don’t fall into unauthorised hands, and more.

Services
Always at your Service

Our experienced, knowledgeable specialist staff will answer any questions you may have, and show you how to operate your product. Our services function for your benefit, within a support system designed to ensure you and your company benefit fully from the solutions. We offer a range of different services, including optimised print services to combine your consulting; hardware and software implementation; workflow management to lower your document spending; and smart security services, to keep your business safe.

The future of intelligent invoice processing begins now

The future of intelligent invoice processing begins now

With so many capturing and document management solutions developed by Konica Minolta, any organisation can now harness the power of Accounts Payable invoice processing automation. Most importantly, solutions for invoice processing reduce errors and ensure transparency, eliminating operational bottlenecks – while also staying compliant. 


No matter how invoices arrive at your organisation, whether in paper form or as e-mail attachments, an AP automation solution captures, organises and delivers those invoices, using comprehensive workflow and routing options, to the right people – fast. 

Structured digital capturing of all incoming invoices.

Structured digital capturing of all incoming invoices. 

Automated workflows that streamline time-consuming manual tasks.

Automated workflows that streamline time-consuming manual tasks.

Real-time invoice validation to detect errors faster, resolve issues and improve relationships with vendors and suppliers.

Real-time invoice validation to detect errors faster, resolve issues and improve relationships with vendors and suppliers. 

Instant access to invoices awaiting processes. No more lengthy internal searches for invoices in paper form – so you can access your invoices anytime, anywhere.

Instant access to invoices awaiting processes. No more lengthy internal searches for invoices in paper form – so you can access your invoices anytime, anywhere. 

Mobile technology that allows invoice authorisation on the go, so invoices can be authorised by the relevant people wherever they are.

Mobile technology that allows invoice authorisation on the go, so invoices can be authorised by the relevant people wherever they are.

Find out how our Solution could benefit your business:
Number of employees
€ per hours salary
We can give you Back
83
Hours per week
With an ROI of
2083
€ Per week
You could save up tp
97917
€ Per Annum *

Download whitepapers for free

Hannover Messe 2019

In Hall 5 in the "Digital Factory" exhibition area, our experts will present powerful solutions and concepts for IIoT, industry 4.0 and digitization

Visit us at Hannover Messe 2019
hannovermesse 2019

Contact us for further information

Contact us for further information

Contact us

Konica Minolta comes up with world-class solutions so you don’t ever have to worry about your content accidentally being mismanaged.  

Automating Accounts Payable could save your company significant time and resources. Use our calculator to find out just how much you could be saving. For immediate assistance, contact us and we’ll get back to you right away! 

Success story

DZAP // OFFICE INTERIORS logo

A more transparent process for processing invoices and invoicing information

A more transparent process for processing invoices and invoicing information

Headquartered in Naarden, DZAP designs and creates attractive, cutting-edge office interiors. It has been creating contemporary, stimulating work environments for a wide variety of renowned customers in every imaginable sector since 1995. To maintain its position as one of the top three in its field in the Netherlands, DZAP is constantly striving to improve quality. This also applies to its administrative processes. Konica Minolta helped digitise the invoicing process and improve workflow. The result? A more transparent process, better access to information, and quicker interactions with all parties involved.



Manual inputting

The existing system for manually processing invoices at DZAP has not always been the most reliable and efficient invoicing process, which involves some 3500 invoices per year. Kim de Jager, Office Assistant at DZAP, explains: “Before, our invoices were manually inputted, distributed internally as hard copies, and finally approved by the various departments. This way of working required a lot of time and paper. It was also difficult to see when invoices had got stuck in the workflow.”


References

The digitisation of invoice processing needed to produce results. DZAP therefore met with different suppliers to find out about their tenders. Kim: “The ECM solution offered by Konica Minolta made a good impression on us right away. When initial contact was made, we asked for references from companies which use this invoice processing solution in conjunction with the AccountView ERP package. They were unanimously enthusiastic not just about the solution, but also about the set-up process and the assistance provided by Konica Minolta.”


Precision tailoring

DZAP wanted to gradually digitise all the administrative processes within its organisation: firstly purchase invoices, then sales invoices, and, lastly, timesheets. This last process was a requirement specifically tailored to DZAP. The company also had additional requests, such as different document types and automated distribution of invoices, and the need to keep certain operations and certain operating modes from the old process. Before DZAP committed to Konica Minolta, the company needed to check whether all of its requirements were feasible from a technical standpoint. This proved that none of their expectations were unrealistic.


Permanent readjustment

The purchase invoice, sales invoice, and timesheet process has since been digitised. Kim: “The project was completed without any disruption. We found it tricky to work out beforehand what was expected of us, and to be able to visualise what the solution was going to look like. During the set-up and trial phase we worked very closely together – us with our knowledge of the process and them with their knowledge of automation – and the software was constantly refined to suit our needs. Exactly as described beforehand in the DZAP workflow document. We were delighted to see that the consultant was able to take our adaptations into account every time.”


Improved transparency

Kim and her colleagues are delighted with the end result: “Digitisation has enabled us to make a lot of administrative information more transparent. The staff using the system have a much better overview of the process and the information is easy to consult. The parties involved – both our customers and suppliers – thus can be better informed, more quickly and reliably.”


Challenge

  • To make the invoicing process and workflow – which has 25 users processing and approving around 3500 invoices each year – more reliable
  • Reduce paper consumption
  • Save time

Solution

  • Invoice processing solution which automates the entire process, from receipt of invoices to their payment, including distribution, checking and approval of invoices
  • Interface for AccountView

Advantages

  • Improved transparency and a better overview of the process used for invoice processing
  • Information is more accessible
  • Parties involved (customers and suppliers) are better informed
  • Quicker response for any invoice-related questions

Get in touch

Get in touch

Yes, I would like to receive information by:

about current products and services of Konica Minolta Business Solutions Europe GmbH and from other associated companies within the group, that is tailored to my personal interests. Your data will be processed in accordance with our Privacy Policy.

Textfields with a * are required!