Digital Personnel File: Finding and managing talent, not paper-based personnel files

Today, HR teams face unprecedented challenges on multiple fronts:

• The administrative burden of labour and data legislation has never been greater, with the compliance requirements arising from regulations like the GDPR demanding a far greater level of operational discipline. But paper files and archives are far harder to keep audit-proof and compliant.
• Handling paper documents can be far more error-prone and, even when done effectively, keeping archives organised when locating information is incredibly time-consuming. Especially for companies with workforces and HR officers working across multiple locations and even multiple countries, the search for documents can prove highly labour-intensive. Aside from these labour and opportunity costs, the simple act of committing information to paper obviously generates high paper and printing costs from the outset.
• A shortage of skilled labour has forced businesses to view HR as being mission critical in an increasingly competitive pursuit of talent.

Konica Minolta is helping its customers streamline their HR processes

Despite increasing digitalisation of HR processes, many organisations still feel there is much more to be achieved. For example, in the HR Software Monitor report “These are the 4 biggest HR software trends by 2020”, many companies revealed that “the software used does not completely digitally cover the tasks associated with the personnel file” and that there would be “no continuous technical integration with other processes of the company”.

Whether an organisation has taken steps into digitalisation but is frustrated by the limitations of its existing personnel systems or is seeking to finally abandon a legacy of paper-based filing, Konica Minolta is a trusted partner that can facilitate the next steps towards a highly efficient, high-performing HR system.