Optimise your Contract Management with automated processes

Perfect contract administration enhances transparency and reduces costs

The intelligent approach: digital contract management.


It’s not easy managing contracts, whether they’re with customers, vendors, partners or employees – and even a seemingly innocuous mistake in doing so can lead to penalties for non-compliance, lost opportunities and potentially costly legal audits. The challenges and inefficiencies associated with paper-based, manual processes increase the chances of such problems occurring.

Whether you’re involved in managing operative contracts, framework agreements, licensing or maintenance contracts, or simply the covenants associated with any of these, digital capturing of all documents related to an individual contract (including e-mails, protocols, etc.) offers an essential basis for enhanced control and a better overview. 


Its automated processes and database system will let you manage your contracts more efficiently, organise your controlling, purchasing and archiving, automate your processes and much more.

Contract Management

Contract Management

The digitisation of contracts

The digitisation of contracts removes paper from the process entirely, simplifying storage and retrieval by placing contracts in a single central database, so you can manage your corporate contract documents simply and effectively. Now, however, thanks to Konica Minolta’s Contract Management tools, all the information you need – from text searches of the entire content of a contract through to analyses of all relevant contract parameters – is available to you at the touch of a button.

And thanks to features such as the complete mapping of all documents within a unified system and automatic generation of reminders, you will never lose track of contract periods or deadlines again. All of which means you can put missed deadlines behind you for good, and use contract conditions to your best advantage.

Hardware
Konica Minolta Printing Hardware

Want the ultimate in digital print production performance? You just found it. Konica Minolta’s Production Printing and Office hardware are industry benchmarks, with devices offering revolutionary colour image quality, ultra-high-speed black-and-white output, pro-quality inline finishing options to meet your complex job specifications, and more. Regardless of the size or area of specialisation of your company, our print hardware lets you build up your printing infrastructure, manage digital content, put in place state-of-the-art measuring instruments, and explore other solutions designed to change your workflow beyond recognition.

Software
Konica Minolta Software Products

Explore the countless different ways in which Konica Minolta software products could improve your operations. Konica Minolta solves the problems of your company, matches different working styles, and offers software solutions meeting the needs of your industry. By prioritising your needs at all times, Konica Minolta meets the software requirements of even the most demanding global organisations. Using the system, you can keep a lid on the cost of any printed or copied output, create advanced security measures to ensure sensitive documents don’t fall into unauthorised hands, and more.

Services
Always at your Service

Our experienced, knowledgeable specialist staff will answer any questions you may have, and show you how to operate your product. Our services function for your benefit, within a support system designed to ensure you and your company benefit fully from the solutions. We offer a range of different services, including optimised print services to combine your consulting; hardware and software implementation; workflow management to lower your document spending; and smart security services, to keep your business safe.

Optimise your Contract Management with automated processes

Optimise your Contract Management with automated processes

Contract Management: all the features you need (and one or two more)

As anyone dealing with contracts and agreements will tell you, documents often have a tendency to vanish in the archive of the department concerned, resulting in difficult, time-consuming searches. The general overview is quickly lost, and contract periods or deadlines easily overlooked. All of which means unnecessary time and money spent. 


Now, however, Konica Minolta’s digital contract management solution helps you administer all your corporate contract documents efficiently and effectively. The benefits it will bring your company or organisation include central contract administration, transparency at the push of a button, automated processes, simple assessment of your contracts, considerably facilitating your financial controlling, approval workflows for contracts that are transparent, flexible, and completely documented, data security and much more. 


The benefits to your company of using Contract Management include:

Enhanced transparency due to central contract administration

Enhanced transparency due to central contract administration

Cost savings from fast searches and optimal use of all contract advantages

Cost savings from fast searches and optimal use of all contract advantages

No missed deadlines thanks to automatic reminders

No missed deadlines thanks to automatic reminders

Maximise data security with revision-safe archiving and documented approval processes

Maximise data security with revision-safe archiving and documented approval processes

Perfect integration into existing CRM/ERP systems

Perfect integration into existing CRM/ERP systems

Success story

MVB Truck & Bus Bulgaria logo

Bright tracability and improved administration

Bright tracability and improved administration

MVB Truck & Bus Bulgaria AD is an official importer of the products of MAN Truck & Bus for the Bulgarian market. The company structure includes 4 departments - the department for the sale of freight cars and buses, service department, spare parts department and accounting-administrative department.



Customer Challenges

At the beginning of the activity, in 2012 the team of MVB Truck and Bus Bulgaria AD started to classify and archive contracts entered into folders. In parallel, electronic copies of the documents that are stored are also created in a file server, and basic data and information about them is stored in Excel files. With an increase in volume of the archived documents and because the process of creating the electronic archive and indexing the contracts is done manually, problems have begun - missed documents, incorrectly entered data, and more. So the company realizes the need for optimization and archiving the document environment.


Description of the solution

The document process has been optimized in two directions. On one hand, the existing paper documents had to be made in

digital form. While scanning specific indexations of areas in the document are made, such as contract number and the type ofcontract. After the relevant contract is digitized, certain employees, depending on their positions previously set in the software, are notified that such a contract has been entered in the system. Finally, the document is being archived in the proposed system.


The second contract entry process is related to contracts that are due to be set up. In this case the contract is created in the system on a basis of pre-approved template. After that the contract is automatically redirected to those who need to approve it electronically, returned to its creator for signature, scanned and archived. "At each step each one of the people involved in the process know what is happening with the document, and the way the contract is moving in the system is set in the software and predefined", explains Svetoslav Krastev. 


At a later stage, MVP Truck and Bus Bulgaria have extended the implemented in solution with the introduction of a management module for holidays, and then a module for business trips. Instead of submitting requests for leaves on paper, the employee is already able to make their leave via the system and the application to be moved automatically to the accounting.

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Benefits for the client

Benefits for the client
  • Automatically notifications of renewal of the contracts
  • System with clear traceability for creation and approval of contracts
  • One storage location of contracts Digital archive

MVB Truck & Bus Bulgaria AD – Bright traceability and improved administration

When MVB Truck & Bus Bulgaria AD from Sofia, Bulgaria, began to grow there was a lot of time wasted for finding where particular contracts were stored. So, they introduced the archiving system dokoni CASE from Konica Minolta for contracts and quotations. dokoni CASE helps MVB to find documents quickly and efficiently.

Get in touch

Get in touch

If you would like to chat to one of our experts about the benefits of using Konica Minolta to put together the Contract Management solution that’s right for your company, just click below to Contact Us.

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