Automate your workflow to boost your productivity!

With the flood of data and paperwork that businesses manage every day, it can be easy to get overwhelmed. With Konica Minolta’s technological expertise and experience, you won’t be.

Deliver the quality you need


We offer world-class workflow management solutions and workflow automation software to help you control, handle, share and store your critical business documents.

Workflow management systems help you define different workflows for different types of jobs or processes. In a print company, for example, a designed document might be automatically routed from the designer to an account handler and then to the prepress department.


Remind me again: what is a ‘workflow management system’?

Workflow management systems automate redundant tasks, and ensure uncompleted tasks are highlighted and followed up. They also control automated processes put in place to make administrative tasks like order processing redundant. The workflow reflects the dependencies required to complete each specific task.


Workflow automation can improve the quality of your output by reducing manual handling and human error, as well as speeding up turnaround times, so you can produce more work and increase revenue. After installing a workflow management system, you’ll wonder how you ever did without it.


Why is workflow so important?

Workflow is critical to success in the print business today because it can unify the different print technologies – such as offset, digital cut sheet, reel-fed and wide format devices – all of which require unique workflow processes for file preparation, print production and finishing. A print workflow consists of a sequence of connected steps having a work element that relates to machinery, the efforts of an individual, or a group of staff like account executives or press operators. The flow element refers to a print job that is being transferred from one step to another in the end-to-end manufacturing process.


Workflow animation

Animated workflow guidance is also available for certain features and troubleshooting tasks. This provides more visual direction of operating tasks and troubleshooting help for procedures such as paper jams and toner replacements.


An integrated workflow can prevent bottlenecks and utilise production capacity more efficiently. For print providers, improving workflow is the best way to focus attention and money and drive better business returns. It cuts costs by automating processes and reducing the number of human touches involved in those processes. Every time someone touches a product, it potentially costs time and money – but workflow management will free up your staff from time-consuming and error-prone routine tasks.

Workflow Automation

Workflow Automation

The only workflow platform you’ll need

For maximum efficiency and competitiveness, large and mid-size printing companies – and similarly, enterprises that print their communication digitally in-house – need to integrate their printing infrastructure and automate workflows wherever possible. By opting for Konica Minolta’s workflow platform system AccurioPro Connect, print providers and in-house print room operators can automate prepress data processing by connecting and automating a range of prepress processes. 


Digitisation has made this possible, as well as enabling seamless integration of offset equipment with digital printing systems. The enhanced efficiency of previously time-consuming prepress data processing brings dramatic productivity increases. Digitisation also supports automation, improves workflow efficiency, and facilitates waste reduction – all essential for healthy profitability.


Efficiency and flexibility with high-speed colour production printers

Lightning fast speeds, simple operation and powerful in-line finishing: our high-speed digital presses raise the bar in digital productivity by saving time and labour costs, as well as space on your production floor.


High productivity to enhance print profitability

The Accurio range of digital systems is designed to meet the growing needs of new generation digital challenges. Meticulously engineered for print providers and professionals, these systems offer outstanding colour reproduction and registration stability as well as being able to create digitalised files from hard copies, efficiently and reliably.


The only workflow platform you’ll need

For maximum efficiency and competitiveness, large and mid-size printing companies – and similarly, enterprises that print their communication digitally in-house – need to integrate their printing infrastructure and automate workflows wherever possible. By opting for Konica Minolta’s workflow platform system AccurioPro Connect, print providers and in-house print room operators can automate prepress data processing by connecting and automating a range of prepress processes. 


Digitisation has made this possible, as well as enabling seamless integration of offset equipment with digital printing systems. The enhanced efficiency of previously time-consuming prepress data processing brings dramatic productivity increases. Digitisation also supports automation, improves workflow efficiency, and facilitates waste reduction – all essential for healthy profitability.


Create the reusable content you need

Do many of your regular print jobs, such as manuals, consist of various PDF files from different sources, such as cover, instructions, warranty, and a contact page? And does their content tend to change frequently, when products are relaunched or regulations change, for example? Updating such complex information is usually complicated and time-consuming.


This is where AccurioPro Compile can help, letting you create print projects that can be used again and again, even when the content changes. These print projects are linked to the source documents filed in different network locations so that only the latest file version is ever retrieved and used. As a result, several authors working on the same print project can maintain their contents independently, and only up-to-date documents are printed – without any manual intervention whatsoever.

AccurioPro Connect

For maximum efficiency and competitiveness, large and mid-size printing companies – and similarly, enterprises that print their communication digitally in-house – need to integrate their printing infrastructure and automate workflows wherever possible.

Workflow Automation

Workflow Automation

Why improving workflow is the best way for print providers to focus attention and money – and drive better business returns

In today’s increasingly complex printing environment, automated workflow management is becoming critical to simplify processes, reduce cost and speed up interaction and delivery times.


That’s why you need workflow management software:


  • To ensure full use of all equipment to maintain production efficiency and competitiveness.
  • To automate your job handling processes and prepress work to free your staff from repetitive tasks.
  • To optimise your job submission procedures to avoid unnecessary telephone enquiries from customers.
Hardware
High productivity to enhance print profitability

The Accurio range of digital systems is designed to meet the growing needs of new generation digital challenges. Meticulously engineered for print providers and professionals, these systems offer outstanding colour reproduction and registration stability as well as being able to create digitalised files from hard copies, efficiently and reliably.

Software
Konica Minolta Software Products

Explore the countless different ways in which Konica Minolta software products could improve your operations. Konica Minolta solves the problems of your company, matches different working styles, and offers software solutions meeting the needs of your industry. By prioritising your needs at all times, Konica Minolta meets the software requirements of even the most demanding global organisations. Using the system, you can keep a lid on the cost of any printed or copied output, create advanced security measures to ensure sensitive documents don’t fall into unauthorised hands, and more.

Services
Always at your Service

Our experienced, knowledgeable specialist staff will answer any questions you may have, and show you how to operate your product. Our services function for your benefit, within a support system designed to ensure you and your company benefit fully from the solutions. We offer a range of different services, including optimised print services to combine your consulting; hardware and software implementation; workflow management to lower your document spending; and smart security services, to keep your business safe.

Automate your workflow to boost your productivity!

Automate your workflow to boost your productivity!

Discover what Workflow Automation can do for you

Workflow management software is perfect for helping you gain a competitive edge by automating tasks that can take up too much time and resources. The systems also let you reduce labour costs and address budget constraints and the need to do more with less, optimize your productivity and eliminate the need to hire temps to perform manual tasks. 


It gives you the flexibility you need, allowing you to expand your capabilities as time passes, ensure your confidential document are always safe with automated redaction, file conversion to password-protected PDFs, automatic application of copy protection features and more, as well as speed data entry – including forms processing with pattern-matching technology – and direct connectors to document management systems and other cloud storage providers. Workflow automation helps you stay focused, eliminate inefficiencies, minimize costs, reduce errors, become more efficient and gain greater insight throughout your workplace environment. 


Consider these automated workflow benefits for your business:

Save Time

Save time by automating manual tasks

Reduce Cost

Reduce labour costs

Expand Capabilities

Expand your capabilities as your needs change with modular architecture

Safeguard and Secure

Safeguard and secure documents

Speed

Speed Data Entry

Share & Access

Easily share and access information

shaping print to business.

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Get ready for a new business opportunity

DIGITAL1234 presents you with four simple steps to more business. Konica Minolta’s business development program has been designed to enable print providers to thrive in their businesses. It takes an opportunity-based approach, showing customers in four practical steps how to identify, assess, justify and implement new business opportunities. All you have to do is register once to obtain all this valuable information – free of any obligation or expense.

Assess

Step 1 1

Identify

Step 2 2

Implement

Step 3 3

Justify

Step 4 4

Enabling business through workflow automation

Enabling business through workflow automation

How you can profit from automated processes

Minimise manual touch points to boost productivity and profits and maximise your return on investment. Such a strategy naturally makes sound business sense, and the answer is workflow automation. Besides the obvious advantages of time savings, lower costs and reduced risk of errors, workflow automation also helps you to streamline production and provide customers with transparent, audited processes – an increasingly important criterion in today's business environment. Once you have introduced automated processes your customers will find it easier to do business with you, and their data will secure than ever. The net outcome is a boost to your competitiveness that will pay long-term dividends.


How your customers benefit from workflow automation:

  • More straightforward and secure print jobs
  • Less distance between customer and Print Service Provider
  • Shorter deadlines possible


How you profit from workflow automation:

  • Increased competitiveness
  • Greater productivity
  • More streamlined production process
  • Transparent, audited processes
  • Time savings
  • Risk of errors reduced
  • Costs cut
  • Manual touchpoints minimised
  • Return on investment maximised


Don't miss this chance to boost your profitability, workflow efficiency, process transparency and customer friendliness!

Contact us for further information

Contact us for further information

Contact us

Don't miss this chance to boost your profitability, workflow efficiency, process transparency and customer friendliness!

If you think you could benefit with some advice on how to grow your Workflow Automation capacity with the Digital1234 programme, please click on Contact Us to make an appointment with a Konica Minolta representative, who will personally take you through the Full Implementation Guide!

Success story

Top-quality printing of books in colour

Top-quality printing of books in colour

The Greek-based company Alphabeto needed a colour production system able to meet tough specifications. Top quality print output and absolute reliability headed the criteria list in order to satisfy a demanding client base sourcing books in colour on media ranging from 80 to 180 gsm. In a challenging business climate a single-station solution was sought with the capacity to independently manage all media variations while at the same time delivering consistency, particularly in terms of print colour, together with robust production dependability.



Customer profile

Alphabeto is a commercial printer based in Greece, running a two-shift operation manned by teams of 30 employees each. Established in 1991, the company has developed a client base generating a monthly print volume of between 1,000,000 and 5,000,000 pages. The company offers an on-demand print service, not only for books, but also for booklets and posters. Of the overall monthly volume, between 100,000 and 300,000 pages are printed on Konica Minolta machines.


Konica Minolta solution

Discussions with Alphabeto managers quickly established that quality was of overriding importance. There was simply no room for compromise. The system configuration proposed by Konica Minolta, which was in fact ultimately ordered by the company, was the bizhub PRESS C8000 fitted with the PF-704 paper feeder, an FS-521 staple finisher plus the IC-307 to ensure full print control.

The software package implemented on the station is the Konica Minolta Color Care 2 Suite including an ES-1000 photospectrometer to enable exact installation and calibration of the bizhub’s colour systems according to quality targets. And to meet even the most challenging customer requests over and above actual printing, the system came complete with several offline finishing options.

The printing of colour books is after all an extremely complex task requiring absolute precision at the pixel level. The bizhub PRESS C8000’s system specifications are easily able to satisfy Alphabeto’s quantity and paper specs backed by the ES-1000 for additional colour output/consistency, with the external IC-307 controller providing an extra level of quality assurance.


Previous installations

The solution configured by Konica Minolta was to a large extent driven by the customer’s past unsatisfactory experience. The digital press set-up sourced from a competitor had been disappointing to the point of not even being finally installed, due to of several serious problems arising in connection with media management and colour consistency.


Keys for success

Assured print quality on customer-specific media

The Konica Minolta bizhub PRESS C8000 comes equipped with unique proprietary digital imaging technologies which, together with built-in capabilities, are able to guarantee outstanding and singularly consistent quality, in terms of both colour and output.


Precision rendition

The use of Simitri HD+ polymerised toner is another guarantor for the precise rendition of texts and lines, the ideal complement to advanced media handling flexibility, being able to dependably transport paper of up to 300 gsm from all standard trays and up to 350 gsm from the PFU trays.


Speed

The Konica Minolta PRESS C8000 is a digital print station designed to deliver overall production speeds of up to 80 ppm (pages per minute) A4 colour and B/W – equating to a capacity of up to 500,000 pages per month on demand.


Service and support

The overall service package includes Konica Minolta’s highly respected remote diagnostic system CS Remote Care, combined with a customised Customer Maintenance Support Programme to maximise system uptime.


Workflow

The workflow at Alphabeto can be subdivided into three separate steps: input, processing and output. The input comprises delivery by the customer of documents in the agreed data format. The first in-house step in the processing is to check the file(s) for content plausibility using the Konica Minolta Color Care 2 software package.

After completion the data is forwarded to the IC-307 print controller ready for the actual print phase. The output starts with programming the bizhub PRESS C8000 for the specific print job including any inline finishing details. Clients are also appreciative of being offered a broad choice of offline finishing options and variations. The final products are nothing less than professionally finished books.


Improvements and benefits


  • Absolute dependability
  • Print quality consistency
  • Media management in low and large volumes
  • Greater efficiency
  • Cost reductions (manpower and materials)
  • Speed



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{"Name":"Theodoros Gavalas","JobDescription":"Alphabeto","Statement":"We are very happy with this system, which provides us the above, while reducing printing costs at the same time","VideoUrl":"","ImageUrl":"","ImageTitle":"","HasVideo":false,"HasImage":false,"Url":null,"CodeName":"alphabeto_2"}

Success story

fab.pro logo

FAB Pro.Work

FAB Pro.Work

“This allowed our employees to spend less time on technology-related issues, and more time with customers...”




FAB Pro.Work is a commercial printer with a higher purpose. Operating as a separate business unit within FAB (over 650 people), FAB Pro.Work is a print service provider which, in addition to 11 staff members, employs 26 people who are physically challenged or have learning difficulties. FAB Pro.Work offers these people a work opportunity in a professional environment, and tries to pave the way for them to enter the open labour market. These people are mostly responsible for the order handling process and the various finishing aspects of print jobs. Under the motto “Print is our Business”, FAB Pro.Work focuses on providing digital print services, but also offers traditional offset products through a partner organisation.


The challenge

In 2009 FAB Pro.Work was facing financial difficulty due to its high running costs and declining revenues. According to Mrs Sandra Raninger, Operations Manager at FAB Pro.Work, it was necessary to restructure the organisation and to build a much more cost-efficient print production process.


The solution

During this process, FAB Pro.Work spoke to Konica Minolta and realised there were real opportunities to reduce costs and improve efficiency in the production process. Amongst other hardware and software solutions that were considered, they realised they could standardise and automate the order acceptance and job preparation process, which had involved many manual touch points. Under the new system, job tickets could be generated up-front with JT Man, creating a far more streamlined production workflow. 


This allowed the operators to pay more attention to other parts of the production process and significantly reducing the production turn-around time. The management of FAB recognised that the new solutions would deliver the necessary cost reductions and productivity improvements, and approved the plan, leading to full implementation in 2011.


The result

More than a year later, it became clear that the new solutions had indeed made it possible for FAB Pro.Work to become successful again. The total cost of the print production process was reduced by almost 50%. There was also a significant reduction in the amount of time needed to accept and prepare print jobs, which allowed employees to spend less time on technology-related issues and more time with customers, improving customer service.


Future outlook

With the new and improved workflow process in place, FAB Pro.Work is now looking to expand its business. One of the first areas of expansion the company initiated was to discuss with BBRZ holding, which FAB is part of, the possibility of having bigger print jobs at the various sister companies routed to FAB Pro.Work.


In essence, the company is seeking to act as a central reprographic department for its sister companies within FAB, further increasing print volumes. “The future is bright,” explains Sandra Raninger. “With the standardisation in our workflow processes now in place, we have room to expand. And if we had added a web-based print job submission tool for our sister companies, we would not just have optimised our internal workflow, but also made it easier to have customer submit jobs to us!”


Does the experience of FAB PRO.WORK sound like something you might like to repeat at your company?

For more information about how to streamline your workflow automation, or to speak to one of our experts, just click on Contact Us!

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