Go beyond search — act on data

Finding documents, files and information has long been an enterprise challenge — one that only gets harder as information volumes expand exponentially, and we're faced with increasing quantities of unstructured data as organisations move towards more digital ways of working.
 
Our enterprise search solution, dokoniFIND, helps you gain control over your structured and unstructured data and use it to the full.
 
As intuitive to use as any familiar web search engine, dokoniFIND enables you to search all your connected repositories via a single access point and retrieve documents and files in hundreds of formats. In this way, it helps you transform distributed, fragmented and hard-to-manage data into a knowledge base that delivers insights and information to support decision-making and action. It also helps to mitigate the risk of organisational knowledge being lost when employees leave.
 

Empower your people with knowledge discovery

The new version of dokoniFIND marks a new milestone in functionality. It combines established enterprise search features with smart tools that let individuals review found documents and work on them — by adding annotations and notes, organising them by category or adding documents chronologically to a timeline, exporting them to various formats, and more.
 
These capabilities transform dokoniFIND from a simple search tool into an Insight Engine that provides organisations with knowledge discovery.
 
Enterprise Search: dokoniFIND provides instant access to all relevant data from a single search interface — even when data is 'hidden' in email attachments, scanned files; or held in CRM records and cloud apps — without having to switch from one application to another. Its OCR technology makes document content fully searchable, enabling deep search that goes beyond file names and metadata.

Document Management: Once a user has run a search, they can review the retrieved documents using the preview functionality in their preferred display; and even run a separate search within the document preview window. A range of tools allows users to review the previewed documents and work on them by:
 

• Adding annotations and notes — for example, to highlight important sentences, paragraphs or images for future reference
• Using tags to save time by organising and categorising documents for quick and easy retrieval and immediate access to data from previous document reviews
• Adding found documents to a chronological timeline chronologies. This timeline feature lets users reorganise search results chronologically based on the date and time of events described in the documents, rather than by the document creation date and time.

 
Knowledge Management: Using dokoniFIND, reviewers can curate the knowledge held in documents and files so that subsequent searches surface key insights faster. If a document collection needs to be triaged or reduced, dokoniFIND makes it easy for reviewers to mark which documents and data are relevant for a particular use case, and which are not. This, combined with the ability to organise documents chronologically (described above), enables users to gain a much more powerful understanding from their information.
Easy, efficient search and navigation. dokoniFIND provides search refiners so that users can retrieve and navigate relevant data with ease. The wide range of refiners includes file types, extensions, location and so on. The latest dokoniFIND goes the extra mile with advanced NLP (natural language processing) extraction. So all proper names, locations and organisation names are extracted from the text of all the documents, and made available as search refiners.
 
GDPR and Reporting Module: This add-on module enables dokoniFIND Insight to support GDPR compliance by creating reports based on all indexed data. This is especially useful when you need to find and document files and data that contain personally identifiable information (PII). Data Protection Officers can then collect the data and create reports showing any documents where PII has been exposed.